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  • Writer's pictureJosh Kiernan

What is Job Description Software & What Does It Do?

This powerful online software acts as a digital tool helping HR to create, update, manage, post, publish, and search job descriptions - all in one controlled database.

In this article, we discuss what job description software does & it's benefits to HR teams

Woman holding a laptop with Mosh JD Job Description Software on it

As the remote work trend continues and competition for acquiring top talent intensifies, job description software has become the need of the hour. 

According to experts in the field of recruiting and HR, poorly constructed or outdated job listings hinder the ability to attract the right talent. It also limits the retention of high-potential talent, hinders employee advancement, and enhances skill gaps.

Therefore, creating and managing an effective job description is an extremely vital aspect of recruiting. This is where job description software comes in handy.

This powerful online software acts as a digital tool helping HR to create, update, manage, post, publish, and search job descriptions. Job description software accelerates and simplifies the inefficient and arduous manual processes and workflows of job descriptions.

It also enables collaboration and removes data silos, helping businesses stay on top of compliance so they can focus on their growth.

In this blog, we’ll take you through a guide explaining what job description management software is, what it does, and what benefits it offers that make it an essential solution for today’s HR professionals.

So, let's get into it!


What is Job Description Software?

Job description software or a job description management system is an HR solution that automates various aspects of an effective job description, thus enabling HR teams to design, organize, and store job descriptions efficiently. It helps in effective time management and aids in the recruitment of top talent in the market.

Job description software enables teams to establish a record of truth for job descriptions and job posts internally - facilitating a foundation for a sound job description management process.

What Does Job Description Software Do?

Creates a accurate & effective job description

Job description software has a built-in AI-powered library containing thousands of job descriptions and generative AI capabilities to write job descriptions, thus making the creation process a breeze.

It enables the users to simply select the description that’s close to their requirements and edit it as needed. 

Maintains consistency in design & formatting 

Job description software ensures the maintenance of a consistent look and feel across all job descriptions, unlike the individual departments whose job descriptions tend to lack organizational consistency. 

This is done effectively through the use of job description templates equipped with access controls to limit who can change/manipulate those templates.

Debias language

Language bias in job descriptions can become a barrier to hiring. Job description software helps you create unbiased job descriptions that appeal to all applicants.

The software also has a feature to analyze existing job descriptions to identify and rectify biased language, thus streamlining ongoing efforts to audit and update.

Address pay equity

Pay equity is a critical practice in HR. Job description management software helps companies gain a clear understanding of the nature of the job so accurate pay structures can be established.

It identifies and compares similar job descriptions side-by-side, enabling the identification of disparities.

Mitigates Risk

Litigators and regulators immediately ask to see the job description in case of any dispute. Job description management software helps HR and recruiters enable fast responses to such queries.

Historical archiving

Job description software enables companies to view and retrieve all versions of their previous job description, including when the changes were made and who made them.

Moreover, it also lets them compare different versions of their job descriptions to see how the position has evolved.

Benefits of using Job Description Management Software

Gain a competitive advantage

Job description software helps accelerate the job description creation and review process enabling companies to post and publish more inclusive & accurate job descriptions faster, helping them gain a competitive advantage for the talent they seek.

Breakdown of data silos

Before job description software, job descriptions were stored on individual hard drives or shared drives and maintained in Word documents. These siloed manual processes are time-consuming, inefficient, and risky for businesses as they can create conflicting versions of the same job description.

Job description software helps break down such data silos by maintaining and storing job description data digitally and automatically. 

Enable collaboration across departments 

Job description management software enables real-time collaboration with key stakeholders by digitizing workflows in the job description management process.

Compliance specialists, department heads, or people with specific technical expertise can rely on the job description software to help achieve an accurate, expedient, and compliant result.

Simplify HR workflows

Job description software offers a central database that is convenient, user-friendly, searchable, and sortable. It helps to implement quick and global changes across the department of job descriptions, whenever needed.

Lower costs

By democratizing and streamlining one of the most labor-intensive and arduous tasks in the HR workflow, HR teams can get more done in less time. This helps them improve accuracy and reduce costs by preventing wasting valuable hours on physical file management or inefficient processes.


Considering the intense global competition in the job market, it’s critical to ensure job descriptions are a streamlined, well-organized, and describe each position accurately. 

This is difficult to achieve for busy HR teams handling job descriptions manually. Using Job description software in your hiring endeavors to generate and optimize effective job descriptions will help you attract qualified top talent even as role requirements change.

So, why waste time when we have excellent job description software to manage it all? Head on to for more information and get ready to make your job descriptions easy to find, welcoming, and clear to a diverse candidate pool, enabling better recruiting on every job!



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